Wadded paperEditing is a details game. But when the shortest thing you’ve edited so far clocks in at 53,000 words, there are a lot of details to cover. If it weren’t for the tools out there, it’d take up entire evenings getting through just half a chapter of prose. Fortunately, there are tools that speed this process along. But you can’t just blindly follow them. Many writers consider Word’s spell and grammar checks sufficient.

Not even. And while it’s improved, it misses a lot. And its grammar checking still needs work.

So, what’s out there to help an editor (and a writer) clean up the prose on that last draft? Here are a few tools. Some I use. Some I don’t. 

Grammarly

Grammarly is the best known editing tool out there. Run your manuscript through that, and it flags all sorts of mistakes, such as inconsistent quotation marks and apostrophes, passive voice, and sentence fragments. The best way to use Grammarly (and ProWritingAid, my preferred tool) is to take each suggesting on a case-by-case basis. Blanket deletions or revisions of adverbs, passive voice, etc. can actually make things worse. Grammarly makes suggestions, but you still have to decide if they work or not. An entire block of legalese will have reams of wordy prose and less active voice than usual.

Downside: Last time I used it, I was locked into UK English.

Hemingway

I wanted to like Hemingway. I really did. Instead of Word or Scrivener, word processors with spell and grammar checking built in, Hemingway is an editor with a word processor built in. It tracks how many adverbs, passive voice instances, and long sentences occur as they’re written. Or you can import a file and let it work its magic. Alas, Hemingway is too rigid. Its namesake’s most famous passage, “He went to the river; the river was there,” would not pass muster. Seems Ernest committed the crime of using passive voice in the back half of a compound sentence (which Hemingway doesn’t like.) Recommend this for short business memos but not for long work of any kind. I even soured on it for blog posts.

ProWritingAid

Like Grammarly, you can pump a manuscript through it. I have a paid subscription, so I also have the Word plugin. That is a major help, especially this month, when I have three manuscripts. However, there are some caveats. The plugin chokes late in long manuscripts. I’ve managed to mitigate this by converting a given manuscript to .docx format (You’d be surprise how often I receive .doc and .rtf.), then switching back to the original with track changes in place. Track changes is what bogs things down, so the conversion to the current format helps. A couple of downsides: it flags entity names, which in fiction is useless, and it has some questionable ideas about US vs. UK English. Unfortunately, there’s no Disable Rule option for either of these. Still, it’s my go-to tool. Like Grammarly, I can ignore what I don’t like. With track changes in Word, I can make comments rather than wholesale changes when the writer should really handle a suggestion.

PerfectIt

I don’t own this one. Yet. The money went the other way on my 2022 taxes, or the IRS would have funded this and Atticus nicely with a lot left over for other things. (Like going to jazz shows. I digress.) PerfectIt is your writing buddy. It asks you if you want track changes turned on, what dialect of English you want (Sorry, Dana King and Kate Pavelle, but no Yinzer filter yet.), and how you want abbreviations and spellings kept consistent. Used in tandem with ProWritingAid or Grammarly, it can really cut down your editing time and give you a clearer picture of what your manuscript needs. That frees an author or editor to find things like word choices and name inconsistencies.

My personal choice is to run it through PerfectIt first, then ProWritingAid. Much of what I do is eyeballing it. The tools don’t really find run-ons, though ProWritingAid hates sentence fragments. Put that with a copy of the Chicago Manual of Style and keep Google up to check those brand names (not as easy as you may think, and some of my favorite editors miss things like Jack Daniel’s.), and editing, while not easy, becomes doable, even enjoyable. On my last manuscript for Down & Out, I actually was disappointed to stop to make a comment when I wanted to see what happened next. Because editors, yanno, read.

Wadded paperWhen I was a kid, every teacher, from Mrs. Dunham in the fourth grade to English literature teacher Mrs. Snell in high school, pounded into us not to write phonetically. Especially in narrative. Nope, kiddies. Queen’s English was the rule. Joke’s on them. Now it’s the King’s English! 

Seriously, though, we also had to read Huckleberry Finn. I kind of get the point as Twain laced his first-person narrative with enough apostrophes and malaprops to warrant a magic decoder ring in places. Well, if Twain did it…

So did Chandler, now pointed at as a paragon of style, the master of simile. When you write like him, it’s as cliché as a Twitter bot hijacking a webcam girl’s images so you’ll follow it. (Spoiler alert: I usually block those.) But Chandler, despite not having much use for Hemingway, took Hemingway’s lean approach a step further. He rendered fiction in a way the average reader could grasp it. And he wrote his dialog to sound like the characters, not what Mrs. Peterson or Sister Mary Bruno wanted. 

Hmm…

Then we come to one of Chandler’s literary descendants, Walter Mosley, he of Easy Rawlins fame. Mosley did write a science fiction novel based in the days of slavery called 47. I’ve read it. Fortunately, he doesn’t write the title character’s dialog like Huck, though like Twain, he’s unflinching in his portrait of the Antebellum south. However, there’s that Easy Rawlins series, which unapologetically has swallowed letters and words and Texas idioms force-fit into Los Angeles from the late 1940s onward. I met Mosley once while he toured for 47. He said there was no way he would not write that accent Easy grew up with. Both he and Easy came of age in that part of the world, and he wanted it celebrated. A few months later, I read another novel by the late great Bill Crider, another Texas native, and found a lot of the same speech in his work. Crider, however, smoothed it out some for us ignorant Midwesterners, New Yorkers, and sundry West Coast folk. But then speech was there.

So, how does one edit for this?

Very carefully.

As I’ve written here before, I use ProWritingAid as my main tool, though PerfectIt is becoming a major part of my process. PerfectIt is better suited for writers who write with an accent while ProWritingAid has a fit if it thinks an American is using “leapt” instead of “leaped.” In the past two years, I’ve seen one non-UK writer use “leaped.” She’s from Canada. I write “leapt.” Blame Mrs. Snell.) My first challenge with accent and ProWritingAid came from a recent project by an Australian author. The publisher said they wanted to keep the Australian grammar and dialog. Since I can’t change the Word plugin to Australian English, esp. while revising my own American English work, I grabbed a PerfectIt trial. (BTW, I’m sold on the tool.) It does change dialect on the fly. I actually suggested putting back in the “-our” endings of words as opposed to America’s insistence on “-or.” (Flavour instead of flavor.) That was easy enough once I got into the flow.

However…

UK, America, Canada all have regional dialects. In North America, some places mix in French or Spanish without translation. Then there’s the rural Texas dialect used by Crider and Mosley, which both refuse to imply rather than spell out. That can get dicey. I know. I’m editing a Yinzer right now. What’s a Yinzer?

Yinzer is the dialect spoken by people living in Western Pennsylvania. To us Rust Belters, it’s as distinctive as the drawl of Kentucky or the twang of West Virginia. It draws from German and Italian, and thanks to an influx of West Virginians during the Depression, it’s taken on a but of a southern flavor. So why’s it so hard to edit?

Yinzers love sentence fragments. Not surprising. I grew up in Cleveland, which had those same West Virginians coming to the steel mills and auto plants there, but with more Slavic overtones mixed in. And it took me well into my twenties to ease up on the sentence fragments. But not only are the characters in this book Yinzers, so is the author, a Pittsburgh native. So his narrative has a lot of sentence fragments. Another author, or someone editing me, would find a manuscript awash in red tracked changes with lots of comment balloons. This particular author?

I find myself hitting ignore a lot. My job is to clear up the writing, not rewrite the novel. (And I strongly disagree an editor sometimes has to do that. Not unless they are doing a developmental edit, in which case, you’re going to call me after that part’s done. Dev edits leave a lot of copy editing to be done it their wakes.) Writers tend to write the way they talk. Or want to talk. And sometimes, they write like their characters. Military characters tend to speak in short, declarative sentences. Gossipy people prattle on incessantly. Introverts are prone to one-word responses. Those, of course, are stereotypes. I have met some rather verbose introverts and really quiet extroverts. That’s another topic for another blog. 

The point is to make it readable, but preserve the author’s voice. You can’t do that if you listen to Mrs. Snell nagging you in the back of your mind to zap every single one of those sentence fragments and make Easy Rawlins use the King’s English.  

In fact, I consider rewriting Mosley’s work along those lines blasphemy.Wadded paper